SMART

Follow these steps to access the student manual and record your attendance.

Answers to the most common questions about using SMART.

Still need help? Reach out to your school administrator.

Please read these terms carefully. By accessing and using SMART, you agree to be bound by them.

1. Acceptance of Terms

By logging in and using this system, you acknowledge that you have read, understood, and agreed to these Terms & Conditions and the Data Privacy Notice. If you do not agree, please do not use the system.

2. Purpose of the System

SMART is an official school platform for recording student attendance, distributing the digital student manual, and monitoring manual access. It is intended for enrolled students and authorized school personnel only.

3. User Accounts & Responsibilities

• Your account is personal. Do not share your credentials with anyone.
• You are responsible for all activity performed under your account.
• Change your default password after your first login and keep it confidential.
• Notify the school administrator immediately if you suspect unauthorized access.

4. Acceptable Use

You agree not to:

• Attempt to gain unauthorized access to other accounts, records, or system areas.
• Interfere with, disrupt, or overload the system or its network.
• Copy, redistribute, or resell the student manual or any content without permission.
• Submit false information or impersonate another person.

5. Attendance Records

Attendance is recorded automatically upon a successful login. These records are considered official for school purposes. Report any discrepancy to your administrator promptly.

6. Intellectual Property

The student manual and all materials provided through the system remain the property of the school. They are provided for personal, educational use only.

7. Availability

We strive to keep the system available at all times, but we do not guarantee uninterrupted access. Maintenance, updates, or technical issues may cause temporary downtime.

8. Suspension & Termination

The school reserves the right to suspend or disable any account that violates these terms or is used for unauthorized activity.

9. Changes to These Terms

These terms may be updated from time to time. Continued use of the system after changes take effect constitutes acceptance of the revised terms.

10. Contact

For questions about these terms, please contact your school administrator or the office overseeing SMART.

Your privacy matters. This notice explains what information SMART collects, why, and how it is protected.

1. Information We Collect

• Account & profile: student number, full name, email address, course, year level, section, and profile photo (if provided).
• Attendance records: date and time of each login-based attendance entry.
• Login history: login date and time, IP address, and success/failure status.
• Device & technical data: device type, browser, and operating system used to access the system.
• Manual activity: when you download the student manual and when you acknowledge having read it.

2. How We Use Your Information

• To authenticate you and secure your account.
• To automatically record and maintain official attendance.
• To distribute the student manual and track acknowledgements.
• To generate reports and statistics for school administration.
• To detect and prevent unauthorized or fraudulent access.

3. Legal Basis

We process your data based on your consent, the school's legitimate interest in maintaining accurate academic records, and compliance with applicable educational and legal requirements.

4. Data Sharing

Your information is accessible only to authorized school administrators and personnel. We do not sell your data or share it with third parties for marketing. Data may be disclosed when required by law or lawful government request.

5. Data Protection

• Passwords are stored using strong one-way encryption (hashing) — never in plain text.
• Access to records is restricted by role-based permissions.
• Requests are protected against cross-site request forgery (CSRF).
• Data is retained only for as long as necessary for school and legal purposes.

6. Your Rights

Under the Data Privacy Act, you have the right to be informed, to access, to correct, to object, to erasure or blocking, to data portability, and to lodge a complaint. You may exercise these rights by contacting your school administrator.

7. Data Retention

Personal data and records are kept for the duration of your enrollment and any period required by school policy or law, after which they are securely disposed of.

8. Contact

For privacy concerns or to exercise your rights, please contact the school's Data Protection Officer or administrator responsible for SMART.