Data Privacy Notice

SMART · Last updated November 2026

Your privacy matters. This notice explains what information SMART collects, why, and how it is protected.

This notice is aligned with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines.

1. Information We Collect

Account & profile: student number, full name, email address, course, year level, section, and profile photo (if provided).
Attendance records: date and time of each login-based attendance entry.
Login history: login date and time, IP address, and success/failure status.
Device & technical data: device type, browser, and operating system used to access the system.
Manual activity: when you download the student manual and when you acknowledge having read it.

2. How We Use Your Information

To authenticate you and secure your account.
To automatically record and maintain official attendance.
To distribute the student manual and track acknowledgements.
To generate reports and statistics for school administration.
To detect and prevent unauthorized or fraudulent access.

3. Legal Basis

We process your data based on your consent, the school's legitimate interest in maintaining accurate academic records, and compliance with applicable educational and legal requirements.

4. Data Sharing

Your information is accessible only to authorized school administrators and personnel. We do not sell your data or share it with third parties for marketing. Data may be disclosed when required by law or lawful government request.

5. Data Protection

Passwords are stored using strong one-way encryption (hashing) — never in plain text.
Access to records is restricted by role-based permissions.
Requests are protected against cross-site request forgery (CSRF).
Data is retained only for as long as necessary for school and legal purposes.

6. Your Rights

Under the Data Privacy Act, you have the right to be informed, to access, to correct, to object, to erasure or blocking, to data portability, and to lodge a complaint. You may exercise these rights by contacting your school administrator.

7. Data Retention

Personal data and records are kept for the duration of your enrollment and any period required by school policy or law, after which they are securely disposed of.

8. Contact

For privacy concerns or to exercise your rights, please contact the school's Data Protection Officer or administrator responsible for SMART.